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Best online document editor full#

Publish product documentation into a modern-looking online portal.

Allow multiple authors to work on a single article and have each revision recorded.

Best online document editor full#

The four access levels give you full control over who sees your content-you can publish it online, share it internally, generate a universal shareable URL or invite specific people. In terms of document collaboration, Helpjuice offers a clean and simple interface that lets you quickly create documents and co-edit them while keeping track of previous versions. It’s a full-blown knowledge base that enables you to capture, store and share information quickly with your team or with customers. Strictly speaking, Helpjuice is more than a document collaboration tool. Without further ado, let’s jump into the best document collaboration tools.īest for: Teams that want to manage both internal and client-facing information in one centralized, searchable hub.

Centralized knowledge repository: Some document collaboration tools include the option to organize your files into a searchable vault which makes it easier to manage the collective knowledge of your team.

Imagine you’re training a new employee and you want to know if they saw your onboarding instructions, or you want to know if your boss saw the report you sent her last week.

Usage tracking and reporting: This can be useful in many cases.

A document collaboration tool gives you the ability to control who has access to your files.

Increased security: Emails can be forwarded or accidentally sent to the wrong person.

A document collaboration tool lets you and your co-workers focus on the task at hand, eliminating all other distractions.

Ability to manage the review process: Sharing feedback over email can be ineffective because there is a lot of noise in the average inbox.

Most tools allow you to see previous versions of the document and revert to them if needed.

Version control: What’s really great about these tools is that you have advanced “undo” functionality.

Real-time collaboration: If several team members often work on the same deliverable, a document collaboration tool will spare you a lot of headaches and put an end to the final_final_final.docx files.

Why Use Document Collaboration Tools?īefore we dive in, let’s talk about some of the reasons why you might want to employ a document collaboration tool.

This is part of the process known as knowledge management.ĭocument collaboration goes hand-in-hand with knowledge management. To be able to work effectively with your team, you need to first organize all of your files (your knowledge) into a single location. It gets even more complicated when you need to collaborate with others along the way. You need to access data from a multitude of other documents and platforms. You can’t just start with a blank document and create a report. This means that you’ll need to go through a number of tools and spreadsheets to be able to pull data about the content produced this month, the number of views and downloads, the conversion rates, and so on. You and two co-workers are preparing the monthly content marketing report. Let’s imagine a typical team collaboration scenario. If all the technology is there, what makes document collaboration so challenging? Document Collaboration Goes Beyond Sharing Files Online 43% find it difficult to share documents.So, it should be easy to find the information we need and work together, right?Īccording to a 2018 survey by Nintex-titled Definitive Guide to America’s Most Broken Processes-39% of knowledge workers find it difficult to co-author documents. Today, we have cloud storage systems that allow us to share documents online and view them on any device. Back in 2012, McKinsey Research reported that workers typically spent 1.8 hours searching for and gathering information.īut that was a long time ago.