Here are the 7 Outlook hacks that can help you increase your productivity, save time and a lot of frustration in 2022. Outlook is smart, and has a great in-between option, again using the Rules function.If you are a working individual, there’s no escape from Outlook. Your day begins and ends with Outlook and Teams. You surely use it on a daily basis but have you tried the following hacks to make your inbox more organized or your work life less complex? Sometimes you can turn off all notifications, from all apps, including Outlook. The key is to eliminate as much of the distractions as possible. Easier said than done if you’re working in an office environment where anyone can just pop by for a quick question.Įven if you’re working remotely now, you’ve likely got interruptions you didn’t have before, like children (fur babies and human ones) demanding your attention. You’ve heard it a million times before: to be more productive and keep your train of thought, you need to eliminate distractions. On a Mac, when you select the message, you’ll then go to the Tools menu, select “Rules,” and then click on the + to create a new one. Now you don’t even have to drag and drop emails. Let’s take the step above a little bit further, shall we? You can make use of Rules within Outlook to have certain emails automatically filed into the appropriate folder.įor example, if you have a client named Jane Customer, then you could have Outlook file every email from her into a folder for her project work called Jane’s 2021 Project.Īfter the next email you receive from her, right-click on it and select “Rules.” Then select “Always moves messages from” and finally, you’ll click on Jane’s 2021 Project folder. Save yourself that hassle, and add your current projects to Favorites by right-clicking on the folder and selecting “Show in Favorites.” Favorites are shown at the top of the Outlook navigation pane, keeping them within easy reach. How many times do you have to scroll through that list of folders to find the project you’re currently working on? Likely, a lot. Or, maybe you’re like everyone else and have dozens of project folders (or client folders) to organize your inbox. Maybe you’re an Outlook Ninja already and have archived your emails from projects that are no longer on-the-go. Keep active project folders within arm’s reach On a Mac, you’ll go to the Outlook menu and select “Preferences” instead of File -> Options. Now, when you view your calendar in day or week mode, you’ll be able to see the two time zones, side-by-side along the left-hand side of the screen. Select the time zone you often need and label it as well.Then click on “Show a second time zone”.Label your current time zone something short, like LA or NY.Under the “File” ribbon, click “Options”.Here’s the sequence of steps you’ll need to add a second timezone to your Outlook: Rather than trying to calculate what time it is in the UK when you’re scheduling your next meeting with a supplier, let Outlook pull up two time zones at once for your schedule. Outlook has a number of small features that pack a big punch when it comes to saving you time and mental mathematics.
Use multiple time zones to schedule meetings quicker Drag that window over to your second monitor, and now you can easily craft your email on the options for your next meeting while conveniently viewing your calendar.
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